Purchasing with Less Paperwork to Arrive at FSC
A less paper intensive purchasing process will be initiated on campus by July 1, 2008. The change will be implemented in four areas: 1) requisitions; 2) approvals; 3) receiving of goods; and 4) checking your budget.
1) Requisitions and 2) approvals. Requisitions will be completed online using SunGard Banner (FSC’s administrative software suite). By doing so, you will be able to track the requisition through the purchase order then through the payment to the vendor. Requisitions will go through an electronic approval process. Notice of approvals will be sent to you automatically through Banner messaging. What’s even better is that a few items, such as subscriptions and memberships, will no longer need requisitions.
3) Receiving of goods. Here’s how things will work: items will be received by the storeroom, which will enter receipt into Banner. In lieu of payment vouchers and handwritten signatures, when items are delivered to your department, you will go into Banner and verify that you received the items.
4) Checking your budget. You will have real-time, 24/7 access to your budget online and also have the ability to know how much remains on an open (or standing) purchase order. In addition, you will be able to click through to see what vendors were paid under which object codes along with the amounts paid.
Training dates for the new system can be found in myFramingham. Just click the “FSC Work” tab and look for the “Training/Professional Development” channel (located in the middle column under the “Business Office Resources” channel.)
Above, members of the business office staff: back row, from the left, Nancy Murphy, Director of Financial Services Joseph Calapa, Director of Purchasing Brenda Bussey; front row, Michelle Fallon, Linda Nesta.